With a legacy dating back to 1902, Hawaiian Dredging Construction Company, Inc. has played an integral role in building the structures that define Hawaii. Today, we are the most diversified and largest general contractor in Hawaii with annual revenues well exceeding $500M. Our experience and resources accumulated over the years are reflected through our organization's five divisions- Building, Commercial, Heavy Civil, Power & Industrial, and Waterfront & Foundation, spanning the gamut of major construction in Hawaii. With a portfolio that includes many of Hawaii’s most iconic buildings and infrastructure projects, HDCC performs across the spectrum of hospitality, retail/entertainment, commercial, residential, healthcare, educational, and infrastructure projects.
PRIMARY FUNCTIONS & RESPONSIBILITIES
OPERATIONS SUPPORT
1. Process subcontractors’ certificates of insurance ensuring limits are acceptable according to prime contract and also ensuring proper endorsements (i.e. amended occurrence definition, etc.) are attached, and unique coverages are included (i.e. pollution/abatement, USL&H, professional liability). If not compliant, follow up with subcontractor to correct or process a lower limit form.
2. Process various types of subcontractor agreement (i.e. agreement of subcontract, professional services agreement, consultant services agreement, and short form agreement) drafts ensuring grammar, spelling and subcontract information is correct. Review for completeness and accuracy of cost breakdown, and overall consistency. Review scope of work to determine appropriate Subcontractor specific insurance requirements. Route to appropriate department and field personnel. When routed drafts are received back in Contracts, process final agreement incorporating any changes made and ensuring all exhibits and attachments are included.
3. Docusign agreement, and miscellaneous contract documents processing:
a. Create Envelope with documents, add Recipients and routing order.
b. Modify envelop settings as needed.
c. Add tags for each signer to the documents.
d. Check for insurance certificate and other requirements prior to sending agreements to Division Vice President for signature. If subcontractor has made any changes, obtain written approval from appropriate personnel and incorporate agreeable changes into agreement.
e. Download completed documents, save to Sub_Ins and Law drives.
f. Distribute as necessary via email to field personnel, Accounting, and Cost personnel.
4. Provide field personnel with status updates on pending and delinquent subcontract documents, as necessary.
5. Process pre-subcontract payment authorizations and route to the appropriate Division Vice President, Admin Vice President, and President via Docusign. Save to Law drive and distribute signed PSPAs to field personnel and Accounting. Instruct field personnel to submit originals of approved invoices to Accounts Payable for payment.
6. Upload fully executed agreements and insurance certificates, including other contract related documents into the CMiC database. Set up contract compliance items in CMiC, updating date sensitive compliances as necessary.
7. Finalize agreement templates based on prime contract requirements and ensure draft agreements and exhibits for projects are complete and updated.
8. Set up electronic folders/files for each job and each subcontractor.
9. Support estimating and operations in providing bond info and requests (backup to Contracts Supervisor).
10. Support Accounting by providing execution status of subcontracts and change orders for various projects.
11. Assist small businesses with compliance with company’s subcontractor requirements and Federal project requirements.
12. Notify OCIP/CCIP administrators of subcontractor awards as required and assist in the enrollment and compliance processes. Maintain records of Subcontract enrollment confirmation, insurance cost worksheets, monthly payroll and OCIP/CCIP certificates.
13. Textura Payment Management:
a. Compliance Manager role on the system. Monitor and record received status of the required compliance items (i.e. Certificate of Insurance off-site and non-OCIP/CCIP, Textura PQM (if applicable), Fully Executed Letter of Intent, Fully Executed Subcontract, OCIP/CCIP Enrollment, OCIP/CCIP Monthly Payroll Report, Fully Executed PSPA HDCC Internal).
b. Provide support to Accounting, Field Personnel, and Subcontractors with questions regarding TPM.
c. Assist with planning Textura training sessions.
ESTIMATING SUPPORT
1. Perform subcontractor license, union and small business checks, and vendor checks and add to CMiC as requested by estimators and project engineers.
2. Provide PreCon Services with requested information about past HDCC projects for bids.
3. Textura Pre-Qualification Management:
a. Review submitted Subcontractor Qualification Statements. Download all attachments to Sub_Ins drive.
b. Maintain a listing of awarded Subcontractors and distribute to Textura Support staff, and the VP of Finance.
c. Inform field personnel of Subcontractor's Texture PQM status prior to issuing agreement.
ADMINISTRATIVE SUPPORT
1. Maintain CMiC database. Advise all personnel when Subcontractor profiles have changed.
2. Send Subcontractor/Vendor Questionnaire and W-9 to companies that are not in the CMiC database, as requested. Once received, process questionnaires and add to CMiC, either by assigning a new vendor number or using a previously assigned number verified by CMiC. Distribute processed questionnaires and W-9 forms to Accounting, Safety, Estimating, and Precon Services depending on small business status.
KNOWLEDGE AND SKILLS USED
1. General knowledge of the operations of the company – facilitates efficiency in managing responsibilities.
2. Construction and engineering terminology – helpful in facilitating correspondence, forms and subcontract agreements.
3. Mathematical – to be able to check cost breakdown included in the subcontract agreements.
4. Business Machines – fax machine, copier/scanner machine, 10-key adding machine, telephone system, postage machine and other related business machines required to perform regular duties.
5. Language skills – correct usage of grammar, punctuation, spelling in processing subcontract agreements.
6. Typing – accuracy and speed in facilitating the high volume of subcontract agreements.
7. Office skills – organization and filing skills, correct usage of business machines.
8. Communication skills – must be able to deal with people with tact and diplomacy.
9. Must be able to time-manage, multi-task and work under pressure to meet deadlines.
10. Must be computer literate in word processing, spreadsheet and database applications and network communications. Knowledge of personal computer and its software applications (including, but not limited to, Microsoft Office, Microsoft Outlook, Adobe Acrobat, Sharefile, and CMiC)
11. Self-motivated, detail-oriented communicator (both written and verbal form) with proven prioritization of those tasks with minimum supervision, while maintaining confidentiality.
12. General knowledge of construction insurance and bonding terminology.
13. General knowledge of Docusign, Textura CPM, and Textura PQM platforms and uses.
HUMAN RELATIONS AND SUPERVISION
1. Tact and diplomacy must be used when communicating with project engineers, estimators, division vice presidents, clients and subcontractors and agents in answering questions.
2. Maintains a good working relationship with fellow employees and offers assistance when necessary (i.e. when someone is sick or has a project that must get out because of a deadline, you offer help.).
3. Able to provide training regarding subcontract administration, Prolog input, license checks, etc.
4. Must be dependable and trustworthy.
IMPACT
Financial costs and disruption of normal company administrative operations may result if files are not properly managed, and the execution of work is not accurate and completed within the given deadlines.
BENEFITS:
Starting Salary: $54,000.00/yr. (Exempt)
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